IDAHO STATE GOOD SAM ORGANIZATION

CONSTITUTION

 
ARTICLE I-NAME

This organization shall be known as the Idaho State Organization of the International Good Sam Recreational Vehicle Club. The aforementioned shall recognize the International Good Sam’s Constitution and By-Laws as their ultimate body of law.
The State will always use the terminology “State Organization” when referring to its organization. The term Club always means the International Good Sam Recreational Vehicle Club.
The State Organization will only use the Good Sam name and logo in good taste and to promote the Good Sam Pledge and State Activities in a manner consistent with the Club Constitution, By-Laws and general policies.

ARTICLE II-PURPOSE

It is the purpose of this State Organization to promote the use and enjoyment of recreational facilities and outdoor fellowship among members through trips and group activities. This State Organization shall maintain an attitude which is strictly nonpartisan, non-sectional, non-sectarian, non-racial and shall be dedicated to bring together people interested in the ideals and principals of the International Good Sam Recreational Vehicle Club.

ARTICLE III-MEMBERSHIP

Section 1. Membership in this State Organization is limited to those individuals who are members in good standing with both the International Good Sam Club and the State Organization. (I.E. have paid Club and State membership
dues, when applicable.)
Section 2. Each membership is made up of a single person or a couple and shall include any dependents living with them.

ARTICLE IV-STATE STAFF

Section 1: Staff of this State Organization shall be the State Director, Assistant State Directors, State Secretary, State Treasurer, Legislative Representative and such additional State Staff as deemed necessary by the State Organization.

Section 2: The State Director is elected in even numbered years by the membership to be appointed by National for a two-year term, as specified in the Constitution and By-Laws of the International Good Sam Recreational Vehicle Club.

Section 3: The State Treasurer will be elected by the State Committee in odd numbered years for a two-year term.

Section 4: All other State Staff will be appointed by the State Director and will hold office for a period designated by the State Director, but shall not exceed the State Director’s term of office.  No additional State Staff may be appointed until major expenditures for that position are approved by the State Committee (see State By-Laws, Article III, State Treasurer, Function 4).

Section 5: No State Staff member or spouse may hold any other post or position within the Club, Region, State or a Chapter, unless special approval is given by the Club’s Executive Director.

Section 6: All State Staff members shall be a member of an Idaho State chapter.

ARTICLE V-STATE COMMITTEE

The State Committee is composed of the State Organization’s Chapter Presidents.

ARTICLE VI-AMENDMENTS

Amendments shall conform to Article VII of the State By-Laws.

                BY-LAWS

ARTICLE I-MEMBERSHIP

Section 1:  All members of the State Organization must be members in good standing with both the International Good Sam Club and the State Organization. (I.E. have paid both Club and State membership dues, when applicable.)

Section 2:  Each membership is made up of a single person or couple and shall include any dependents living with them.

Section 3: Members of the State Organization will be classified as either State Chapter members or State members-at-large.                                           

Section 4: State members-at-large will be defined as those members of the International Good Sam Club who do not belong to a State Chapter but who have voluntarily decided to be members of the State Organization and have met all the necessary membership requirements thereof.

ARTICLE II-DUES

Section 1:  Dues for State membership will be levied by the State Committee. The fee is to be paid by all State Chapter members and State members-at-large and will be placed in the State Treasury.

Section 2:  The Chapter Treasurers will remit payment of the State dues and a copy of the Chapter roster for all their Chapter members to the State Treasurer, no later than November 30th of each year.  Members-at-Large will remit State dues directly to the State Treasurer no later than November 30th of each year.

Section 3: Only a dues paying member of the State Organization shall be eligible to participate in it’s business meetings.

                                                    
ARTICLE III-DUTIES FOR STAFF

All State Staff shall attend and participate in regular and special State Meetings unless otherwise excused.

STATE DIRECTOR

The State Director is appointed to a two-year term, as specified in the Constitution and By-Laws of the International Good Sam Organization. The State Director is the highest State Staff Member in the State Organization.

The State Director’s functions are:
1. To represent the State membership to the Club.
2. To represent and uphold the Club constitution, By-Laws and General Policies of the Club to the membership.
3. To act as the advisor in the administration of the State and Chapter business.
4. To administer the formation of new Good Sam Chapters.
5. To prepare an agenda for State meetings, showing what is to come before the meeting and to present a copy of the agenda to each State Committee member or their proxy at the time of registration for the meeting or anytime prior to
registration.
6. To officiate at State meetings and to vote only in case of a tie.
7. The State Director or Presiding Officer may alter the published agenda at their discretion to expedite the meeting.
8. To perform such other functions as specified in the general policies of the Club, including attendance at Regional/National Meetings.
9. To advise the State Committee composed of the State Chapters Presidents.
10. To review, approve and sign all contracts as the only recognized official of the State Organization by the Club.
11. Upon the death, resignation or departure from the State of the State Treasurer, the State Director will conduct a special meeting of the State Committee as soon as possible for the purpose of electing a new State Treasurer and to arrange an audit of the State books.

ASSISTANT STATE DIRECTOR

The Assistant State Director is assigned responsibility for a particular geographical section of the State and will serve as the representative of the State Director, for that area.

The Assistant State Director’s functions are:
1. To assist in organizing local chapters.
2. To supervise State functions and locate meeting sites in their assigned area and to forward all contracts to the State Director for approval and signature. To act in lieu of the State Director in the event the State Director becomes unable to function due to an emergency.
3. To act as an advisor to the State Chapters in their assigned area.
4. To perform other duties as requested by the State Director.

STATE SECRETARY

The State Secretary functions are:
1. To handle all correspondence as assigned by the State Director.
2. a. To take roll call at State Staff and State Committee meetings.
b. To read the minutes of the previous meeting.
c. To record the minutes of the meeting and to distribute copies of the minutes to the State Director, State Treasurer, and State Committee members.
3. To have a list of all Standing Committees and to file the reports of these committees, when presented.
4. To have a copy of the State Organization’s By-Laws available for ready reference.                     

5. To have a copy of each State Chapter’s membership roster on file and to forward copies of the membership rosters to the Club.

STATE TREASURER

The State Treasurer will be elected every two years by a simple majority of all members of the State Committee present. The State Treasurer may not be a member of the State Director’s family.

The State Treasurer functions are:
1. To have custody of all funds, securities and assets of the State Organization and to maintain a current record of all tangible property owned by the State Organization.
2. To be responsible for keeping full and accurate accounts of all receipts and disbursements and to make a report of such at all regularly scheduled State Committee meetings. 5
3. To monitor expenditures made by the State Director and report any possible irregularities to the State Committee.
4. To pay major expenses which have been approved by the State Committee.  Major expenses shall be any expense in excess of $100.00 (excluding expendable office supplies and supplies ordered by the State Good Sam Store
Manager). Included in major expenses will be purchases for any purpose and for expenses that will be incurred when appointing additional State Staff, Committees or other positions. All disbursements will be made by check.
5. To pay normal operating expenses when due.
6. To prepare an itemized financial report to be distributed to the State Director, State Secretary, State Audit Committee members and the State Committee members.
7. To collect State dues and to have a copy of each Chapter’s membership roster on file.
8. To serve as the State Director Election Chairperson.
9. Upon the death, resignation or departure from the State of the State Director the State Treasurer will notify the Club’s Executive Director that the State Organization is in need of a new State Director.

LEGISLATIVE REPRESENTATIVE

The State Legislative Representative is responsible for keeping track of all potential laws affecting RV owners in the State and for notifying the State Committee and International Headquarters of such and to perform other duties as designated by the State Director.

AUDIT COMMITTEE

The State Director shall submit a list of three (3) individual’s names for the State Audit Committee to the State Committee members for approval, at the Fall Meeting.  The Audit Committee shall audit the State books annually at the Spring Meeting and will perform any special audits, as needed. All reports of their findings will be submitted to the membership.

ARTICLE IV-STATE COMMITTEE

Section 1:  The State Committee is composed of the State Organization’s Chapter Presidents.

Section 2:  The State Committee shall meet at least twice a year, or as often as necessary, to conduct the business of the State Organization.

Section 3:  A simple majority of the State Committee members or their appointed proxies in attendance at a meeting will constitute a quorum.

Section 4:  The State Committee members may be asked to assist their Area Assistant State Director to locate adequate facilities for the State Meetings and  Samborees.

Section 5:  Roberts Rules of Order shall govern State business meetings, which will be conducted as follows:
1. Call to Order
2. Roll Call
3. Introduction of guests
4. Reading of minutes of previous meeting
5. State Treasurer’s report and presentation of bills
6. Reading of correspondence
7. Reports of committees
8. Unfinished business
9. New business
10. Announcements
11. Adjournment

Section 6: The State Committee has the authority to establish, regulate and control the State Treasury and to levy a reasonable fee, to be paid by all Chapter members within the State, to be placed in the State Treasury. All lsuch
funds shall be the sole property of the State Committee.  Such levy will only be recognized by the Club if made by a three-fourths (3/4) vote of the State Committee members attending a meeting of the State Committee held after thirty (30) days written notice of the purpose of the meeting was sent to the State Committee members.

Section 7: It is the responsibility of the members of the State Committee:
1. To attend State Committee meetings as the representative of their Chapter and to report the proceedings of such meetings to their Chapter members. If a Chapter President is unable to attend a State Committee meeting they shall notify the State Director or State Secretary in writing prior to the start of the scheduled meeting, who the proxy from their Chapter will be.
2. To vote on such matters as come before the State Committee on behalf of their Chapter members.

ARTICLE V-STATE TREASURY

Section 1:  All monies received by the State Organization from dues, State Samborees or other sources shall be placed in the State Treasury.

Section 2:  All expenditure of monies from the State Treasury for equipment or the major purchases of supplies or the increase of State Staff, Committees or other positions shall be approved by the State Committee at a State
Committee Meeting prior to the expenditure.  The State Director shall, when possible, predetermine all supplies or
equipment needed when additional State Staff, Committees, or other positions are to be added and submit to the State Committee for approval prior to the expenditure.

ARTICLE VI-COMMITTEES

The State Committee or the State Director shall be empowered to appoint committees as they deem necessary and to direct the activities of said committees.

ARTICLE VII-AMENDMENTS

Section 1:  Proposed amendments to these By-Laws must be submitted to the State Director by a State Committee member in writing, to be included in the agenda of the next State Committee meeting.

Section 2:  The proposed amendment(s) in final form shall be sentto each State Committee members ten days prior to the meeting at which time the amendment is to be voted upon.

Section 3:  Such proposed amendment(s) shall automatically be an item on subsequent agendas until properly disposed of by a vote of the State committee.

Section 4:  The amendment(s) may be passed with an affirmative vote of threefourths (3/4) of the eligible State Committee members present.

Section 5:  The changing of minor typographical errors are exempt from the provisions of Article VII.

 

IDAHO STATE STANDING RULES

Section 1:  The Secretary of each Chapter shall remit $4.00 for each new or reinstated member enrolled between January 1st and June 30th or $2.00 for each new or reinstated member enrolled between July 1st and December 31st.

Section 2:   New chapters will not pay dues for the portion of the year in which they are chartered but will be liable for dues effective January 1st, of the following year.

Section 3:  Complimentary registrations for the Idaho State Samboree will be given to the following:
1. State Directors or official delegates of Region 1 (except Idaho State Director).
2. The Club Sambassadors.
3. State Directors or official delegates of any State or Province that provides complimentary registrations to their Samboree.
4. Samboree Master of Ceremonies

Section 4:
1. State Staff members will receive mileage at $0.25 per mile round trip for all official State Good Sam business including attendance at a State Meeting or Samboree.

2. Audit Committee members will receive mileage when performing the annual audit at the Spring Meeting or whenever called upon to perform a special audit.

3. Mileage will only be paid to one member of a household and in the case of the State Director, only if not paid by the Club.  No complimentary registration will be paid to a member if a member of their household is eligible for a mileage payment.

4. The following State Staff members will receive mileage as specified above:

1. State Director (only if not paid mileage by the Club)
2. Assistant State Directors
3. State Secretary
4. State Treasurer
5. Legislative Representative
6. Sound Manager
7. Warehouse Manager
8. Good Sam Store Manager
9. Dogs For The Deaf Representative
10. Samboree Chairman
11. Samboree Registrar
12. Medical Staff Member
13. Game Coordinator

Section 5:

All couples or persons not wanting to pay full registration for the three State function-Spring Fling, Idaho RV Rally and Fall Roundup-will be required  to purchase a day pass for each day they want to attend, including Presidents attending the meetings.  Each day will have a different color pass with the date clearly printed on it and will be issued at the registration booth.  Day pass fees are as follows:  Spring Fling-$5.00 per day/rig, Idaho RV Rally-$20.00 per day/rig, Fall Roundup- $5.00 per day/rig.  The day pass will be required to attend all functions for the day it is issued.  The day pass will get the holder into all funcions except for those that have an extra fee, such as the banquet.  There will be no charge assessed to attend an open house.

ADDENDUM TO IDAHO STATE STANDING RULES

On September 16, 2006, the State Committee, at the Fall General Meeting, voted to add the position of Game Coordinator to Page 9, Section 4.4.13, of the Standing Rules Dated September 10, 2005.  Signed by Dale Von Steen, Idaho State Director

Standing  Rules: Section 5 was passed, as amended, and added to the Standing Rules, at the Fall Roundup in Pocatello, September 12, 2009.  Signed by Gordon Harris, Idaho State Director   

Standing Rules: Section 1 was passed to increase dues from $2.00 to $4.00 at the Fall Roundup in Pocatello, September 12, 2009. Signed by Gordon Harris, Idaho State Director